8 Tips To Win Your Next Tender

A lot of work goes into creating quality bids for work. If your company is looking for more work or is trying to get back business after a drop-off during the pandemic then you need to lock down more tenders. Here are the top tips to help you win your next tender and secure more business for your company. 

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  1. Use the correct tender template. If the client you’re trying to get work from has given you specific tender documentation, then make sure you do use the templates that you have been given. It shows you can follow instructions and may help the client to compare different pitches from other potential contractors.
  2. Follow tender instructions. Tenders usually include response forms which have strict word limits, and which will ask questions geared towards getting ideal responders. Make sure that you read any prompts carefully, especially when dealing with online tenders, and follow all instructions before filling in your answers. 
  3. Form professional relationships and networks. A good indicator of success is the relationship you already with the client’s organization. Go to lots of industry events, connect and network with useful contacts on LinkedIn, and use your professional relationships to get more work. 
  4. Write a clear and compelling tender. The answers that you submit on your response documents should be as clear as possible and kept brief. Add supporting visuals, like diagrams, graphs, and illustrations. These can be used to assist in conveying more complex ideas. 
  5. Address the selection criteria. Every company will have its own set of criteria for selection. You need to read everything carefully and read between the lines. Think about the way the questions have been worded and consider what sort of answer the client will want to see. Try to give succinct answers and be direct in your responses to the questions. The reader will soon get fed up of convoluted answers that poorly address their needs. 
  6. Provide accurate details. Consider the required and expected details in tender documentation. They will often ask for information like your insurance details, pricing tables, and intellectual property rights. Even if they’re not asked for, your company profile, capability statement, proposed changes to conditions, and contracts can make for a stronger bid. 
  7. Ensure the company details are correct. Make sure you have the basics right, like the spelling of any company names that you are addressing, and correct titles. It’s surprising how many bids are submitted with simple mistakes like this because people have focussed on other areas of the tender. 
  8. Sign all components that require a signature. There are a lot of different elements in the average bid that need a signature. One of the most common mistakes with competing for a tender is to fail to sign a section, or signing incorrectly. Some companies have very strict rules about signatures, such as initialing adjustments, get signatures from witnesses, and signing across whole pages of documentation. Before you submit your tender, make sure you have signed everything correctly.