Why Your Business Needs A Live Virtual Receptionist

Many customers will likely choose assistance elsewhere after a bad experience with your company. This includes when they can’t get you on phones, probably because you’re too busy doing other things. For that reason, you can consider turning to a live virtual receptionist.  

A live virtual receptionist is a service provider or third-party company that manages a business call center. Their functions range from receiving calls and greeting customers to booking appointments and following up on clients. They work just like traditional receptionists, with the only difference being that, in this case, they’re providing services online. You can click here or any other similar platform for more information about live virtual receptionists.  

Your business would want a live virtual receptionist for various reasons. They include the following:  

  • 1. To Enable You Focus On Other Important Tasks

Many business owners or managers have many tasks to complete daily, and managing customers’ calls might not be practically possible. If you deal with several clients, engaging with them can be time-consuming. Therefore, if you decide to do the work yourself, all other areas of your enterprise will likely suffer. That’s why you need to find a live virtual receptionist for your business. 

The outsourced service provider will take the burden of answering customer calls off your shoulders. As such, you’ll be able to focus on other important tasks. That goes a long way in ensuring your company continues to grow.  

  • 2. To Save Money 

When business owners think of hiring live virtual receptionists, they often take it as an extra cost. But the truth is that having a virtual receptionist is cheaper, especially when compared with permanent in-house receptionists.  

You’ll likely spend a lot of money if you opt for full-time in-house receptionists. For one, recruiting, training, and onboarding new receptionists can cost you a lot of money. From there, such people must be paid monthly salaries and allowances regardless of their productivity level.  

On the other hand, you won’t have to train a virtual receptionist since they’re already trained. Besides, live virtual receptionists are compensated for the completed tasks with a service fee. Therefore, you won’t pay monthly salaries anymore.  

You must also note that hiring a receptionist to stay in your business requires establishing a complete infrastructure in the office. For instance, you must invest in the necessary tools like computers, phones, tables, chairs, etc.  

When you hire a live virtual receptionist, they’ll take care of all these working tools. In other words, they’ll use their infrastructure to serve your customers, so you won’t have to worry about equipping your office. All these enable you to save a lot of money in the long run.   

  • 3. To Improve Customer Service

Customer service can build or break your business enterprise. When your customer service is good, it helps promote client experience and satisfaction. And that helps attract more customers and enhance your retention rate. 

Bad customer service, on the other hand, will likely turn away potential customers. It’s, therefore, important to find effective ways to improve customer service, and you can achieve that by partnering with a live virtual receptionist. 

The right live virtual receptionist will always answer customer calls with professionalism and care. Since they’re trained in customer service, they’ll represent your brand correctly. All these will positively impact your customer service, and therefore, most clients will likely remain engaged with your brand.  

  • 4. To Offer After Business Hours Support

When your business closes for the day, customers don’t stop to shop. Today, clients are shopping 24/7. So, how can you ensure you engage with these customers? You can achieve that by working with a live virtual receptionist. 

A receptionist in your office will provide services only during business working hours. Besides, they can’t remain active 24/7. So, your business is losing significantly if you still work with traditional receptionists.  

A live virtual receptionist service provider will connect and engage with customers 24/7. Such companies have employed enough staff members who work in shifts. They’ll always serve your business to ensure you extend your customer service hours.  


Improving customer service is one of the best ways to help your company overcome market competition. It helps promote client expertise and satisfaction, so many of them will likely remain connected to your brand. And one of the best ways to achieve that is by partnering with a live virtual receptionist. 

While that’s the case, there are thousands of live virtual receptions on the market, and selecting the right one can be challenging. But with a little research, you can be guaranteed to find the most suitable partner for your needs.